Scope.
This privacy statement applies to the
CREN
ListProc server at
ListProc@lists.unh.edu
which is maintained and operated by UNH
Computing & Information
Services (CIS) as a free service for the
University community. This
statement does not necessarily apply to any other electronic Mailing List
Management (MLM) systems that may be
operated at this university by other departments or
organizations.
Saved E-Mail Messages.
In the course of ListProc's operation, electronic mail messages are
stored in various temporary files and, of course, are distributed as
e-mail to other computer systems as part of the list distribution
mechanism. Each list has its own inbox for unprocessed
messages. Once a message has been distributed, it is moved to a
temporary file. These temporary files are trimmed periodically
thus deleting any residual copy of the messages distributed.
Copies of messages will also exist in our cycle of tape backups for
a longer period. Statistics may be extracted from these temporary
files before they are removed, but no actual information contained
within these messages will be presented in any statistical reports.
While only a very small number of lists on our server have
archiving enabled,
be aware that any given list owner may keep their own
archive of list traffic, or for that matter, any subscriber on a
list may do the same. If retaining ownership and control of your
posted text is important to you, you should include an explicit
copyright notice
as part of your own postings. (Note that a copyright does
not protect "[i]deas, procedures, methods, systems,
processes, concepts, principles, discoveries, or devices,
as distinguished from a description, explanation, or illustration".
[citation
source])
Availability of E-Mail Addresses
Each list on our server is sponsored by an individual,
organization, or department associated with the University of New
Hampshire. Thus the list's sponsor is considered the owner of all
data associated with that list, including the list of subscriber
names and e-mail addresses. Because of this,
CIS, as a matter of
policy, does not make available the names and addresses on any
given list to third parties. But it is possible for the list's
sponsor to configure their list so that such information is available
directly from the server.
By default, each list is initially created such that only the owner
of the list has access to the full list of subscribers. The owner
of the list, however, has the ability to open up the list of
subscribers so that it is visible to other subscribers, or even to
the entire Internet. And, of course, the list owner can
and may publish the
list of addresses by other means other than via requests sent to
the our server. If you have questions regarding the privacy of
your e-mail address, you should contact the list owner of that
list. This can be done by sending an e-mail message to the list
address with the text
-request
appended to the list name. For example, to contact the owner of the list:
Alumni.Chat@lists.unh.edu
the list owner address would be:
Alumni.Chat-request@lists.unh.edu
As part of normal system maintenance, CIS maintains copies of all
lists on a regular cycle of backup tapes. Thus the data and
contents associated with a list may exist for some time after the
list has been removed from our server.
When a list sponsor applies for a new list, a great deal of personal
information is collected. CIS uses this information only to
determine the eligibility of the applicant (i.e. to confirm that
the applicant is a member of the UNH community or may act on
behalf of a University organization) and to insure that
we will be able to contact the sponsor via means other than e-mail
should there be a problem or question about the list. CIS takes
all reasonable precautions to safe guard this information as well
as to make sure that it is only used either in connection
with electronic mailing lists on our server, or in regards
to e-mail issues in
general at UNH. Concerns about the data collected as part of the
list application should be directed to the UNH mailing list system
administrator at
List.Admin@unh.edu
.
More Information.
For more information on privacy issues in general, see the
Electronic Privacy Information Center.
For questions specific to the management of ListProc at UNH, send
e-mail to List.Admin@unh.edu.
See also our standard
disclaimers
about use of UNHinfo.
